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Safety Audit
Can someone give me a heads up on what they look for in your safety aduit. This whole thing seems like a alot of BS to haul some stone.
OOIDA gave me a pocket of stuff. With a driver app. etc. but what else should i do??? Thanks again.
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Mackman, I went through my Compliance Review Dec 2009. Didn't get a safety audit, but full blown audit I had 48 hrs to have all my paperwork ready. Praise God, I came through with no dings, perfect score on it. The below is a LONG LIST of items you will need in place (EVEN IF YOU ARE AN O/O), it does not matter if you are the only person with your company, it must be looked at as a Company, including you being on a Drug Consortium (this is HUGE, and can get you shut down if not on the drug consortium) Below is a list of items and the reg you can find what it states for you.
DRIVER QUALIFICATION FILE CHECKLIST
©copyright 2011
____ DRIVERS APPLICATION FOR EMPLOYMENT (49 CFR 391.21) (Form 1Z)
(List all previous employers for the past 10 years, with no gap on employment dates)
____ FAIR CREDIT REPORTING ACT DISCLOSURE STATEMENT (Form 2Z)
(49 CFR 382.413, & 391.25)
(This is used to get permission to request Previous Employment, Driving Record, Drug and Alcohol Test Results)
____ SAFETY PERFORMANCE HISTORY RECORDS REQUEST
(49 CFR 391.23 (a) (2) & c) (Form 3Z)
(This form is used to check with previous employer on drug and alcohol and accident history)
____ DRIVING RECORD FROM STATE AGENCIES - ANNUAL (49 CFR 391.25 (a) & c)
(This the same form, required to be requested every 12 months)
____ DRIVING RECORD FROM STATE AGENCIES-3 YEAR (49 CFR 391.23(a)(1)(b)
(This form is the one you get from each State the Driver held a CDL for the previous 3 years)
____ MOTOR VEHICLE DRIVERS CERTIFICATION OF VIOLATIONS
(49 CFR 391.27) (Form 4Z)
(The Driver will fill out for a list of Traffic Violations for the past 12 Months, excluding parking violations)
____ MOTOR CARRIER SAFETY PROGRAM ANNUAL REVIEW OF DRIVING RECORD
(49 CFR 391.25 (b) & c) (Form 5Z)
(The Motor Carrier shall review and certify the driver meets the minimum requirements for safe driving)
____ RECORD OF ROAD TEST OR EQUIVALENT (49 CFR 391.31) (Form 6Z)
(In Place of the Road Test you may accept the Driver’s CDL as proof of Road Test, unless CDL just acquired)
____ SAMPLE MEDICAL EXAMINER’S CERTIFICATE (49 CFR 391.43)
(Required before starting to drive, this Form should be maintained in a confidential file)
_____ COPY OF EMPLOYEE ELIGIBILITY VERIFICATION (FORM I-9) (Homeland Security)
(You may use CDL and SSAN as proof of verification, Be Sure to make a Copy and maintain in a confidential file)
_____ CERTIFICATION OF COMPLIANCE WITH DRIVER LICENSE REQUIREMENTS
(49 DFR 383.37) (Form 7Z) (This form is used to ensure driver has only one CDL)
______ DRIVER STATEMENT OF ON-DUTY HOURS (For Newly Hired Drivers) (Form 8Z)
395.8 (j)(2)
©Copyright 2011 Zoe Compliance Company Rainsville AL 35986
Form AAA
DRUG AND ALCOHOL REQUIREMENTS
____ ALCOHOL & DRUG RECORDKEEPING LOG (Form 9Z)
(This form is not required by DOT, but is a good item to keep up with dates)
____ PREVIOUS PRE-EMPLOYMENT EMPLOYEE ALCOHOL AND DRUG
TEST STATEMENT (49 CFR, 40.25 (j) ) (Form 10Z)
(This form is used to ask the employee if they have tested positive, or refused to test prior to applying for employment with you)
____ DRUG AND ALCOHOL RECORDS REQUEST
(49 CFR 40.329, 40.331(a), 382.405 (b) & (f) (Form 11Z)
(This is used to request copies of DOT drug and or alcohol testing records from previous employers)
____ ALCOHOL AND/OR DRUG TEST NOTIFICATION (49 CFR 382.113, 382.301) (Form 12Z)
(Prior to the first time a driver performs safety sensitive functions for an employer, the driver shall undergo testing for controlled substances as a condition prior to being used. They must be negative to start work for you!! There are exceptions to doing this check 382.301 (b) )
____ ALCOHOL AND DRUG EMPLOYEE’S CERTIFIED RECEIPT POLICY (Form 13Z)
(49 CFR 382.601 (d)
(This form is for the employee to acknowledge he/she has been briefed on company drug and alcohol policy and rules)
____ ALCOHOL AND CONTROLLED SUBSTANCES TESTING POLICY (CDL)
(382.601 (a) (1) (Form 14Z)
(Very important to ensure everything required in this Refer to 382.601 is included in your Drug and Alcohol Policy, dated and signed)
____ ANNUAL DRUG AND ALCOHOL TEST (49 CFR 382.403) copy of form is provided
This form is provided when you go in for your Test.
____ ANNUAL DRUG TEST RESULTS (40.163 (c)) Copy of form is provided
(Drug Consortium provides this) (BE SURE IT IS THE CORRECT FORM FOR 2010)
Of the 24 List of Acute Regulations, 10 of these are covered by Drug and Alcohol Standards. For A complete list of the 24 refer to Appendix B to Part 385 VII. If you have only 1 Acute Violation your safety rating will be Conditional, 2 or more Acute Violation and you will get an Unsatisfactory safety rating.
VEHICLE AND INSURANCE QUALIFICATION FILE CHECKLIST
____ ANNUAL INSPECTION (CFR 396. 17 - 23)
Sample Copies are provided (Form 15Z) (Be careful who does this, read: 396.19)
____ ACCIDENT REGISTER (49 CFR 390.15) (Form 16Z) (Must be completed every year)
____ ACCIDENT REPORT (49 CFR 390.15 (For accidents within last 3 years)
(Obtain this after an accident from the State it occurred in.)
____ INSURANCE DECLARATION PAGE (49 CFR 387.9) (Sample Copy, Your Ins. Co. will provide)
____ MCS - 90 (49 CFR 387.9.) (Sample Copy, Your Insurance Company should provide you with one)
____ STOP LOSS REPORT (Sample Copy provided) (Insurance Co. will provide)
(Not required but gives proof of any accident)
____ EMPLOYEE MONTHLY TIME SHEET (49 CFR 395(e) (1) (I)(ii)(iii)(iv)(A)(B)(v)(A-D))
(Form 17Z)
VEHICLE MAINTENANCE FILE CHECKLIST
____ IDENTIFICATION OF COMPANY VEHICLE (49 CFR 396.3) (Form 18Z)
____ PRE-TRIP INSPECTION FORM (49 CFR 392.7) (Form 19Z)
**This form is not required by DOT**
____ VEHICLE SERVICE DUE STATUS REPORT (49 CFR 396.3 (a) (b) (2) (3) & 396.5 (a) (b))
(A Form like this is required by the DOT, but you do not have to use
this one, you may do one different as long as it has the required items listed) (Form 20Z)
____ POST-TRIP REPORT DVIR (49 CFR 396.11(a))
(A Form like this is required by the DOT, but you do not have to use
this one, you may do one different as long as it has the required items listed) (Form 21Z)
Safety Audit
