A local company was recently audited by DOT. One of the main areas they looked at were the time stamps on the fuel tickets. Seems drivers watches must have been a bit off, the time stamp on the fuel ticket was say 8:15 am, in El Paso. The Log book showed that they did indeed fill up in El Paso but that was at 3 PM.

Result, $1100 fine. Log Falsification

ONE driver, 19 violations!

Wonder if he still works there?

It is not only fuel reciepts/reports you have to worry about, but freight bills, toll reciepts, repair reciepts, etc. Well lets just say anything with a date and/or time record on it.....and this includes your CAT scale tickets.



If you do all of that correctly then all you have to worry about is log auditors who can not tell time and get easily confused about time zones. :roll: :roll:

This shows that the company was not auditing their logs. Its like scaling a load. You can scale at the truckstop for $8.50, DOT will scale it for over $100 depending on how much overweight you are. My point is the carrier could have educated this driver and saved someone over $2000. I have survived a few DOT audits with no fines (knock on wood), but it didnt happen by magic. It happened by crossing all t's and dotting all i's. They dont expect for you to be perfect, but you better be close.

I realize that I have only been driving a bit over a year now, but I have fueled at Petros, Love's, T/A's, Pilots and most other major and some independant Truckstops and not ONE of those tickets has a time stamp on it! (DATES, yes!)

I also scale out at CAT locations whenever possible.... and not ONE of THOSE tickets has a time stamp on it!

MOST receivers never timestamp my BOL's. However, MANY shippers (who use computers) DO!

Sometimes, I have to wonder if SOME of y'all who are giving out this information, are ACTUALLY driving trucks for a living! :shock: :roll:

If you use Comdata or other fuel cards, the reports that your company gets have the date, time, location, etc on the report every time you use that card to make a purchase.

In the lower left hand corner of the ticket there is what looks like a code (it is a black box on the copy). It is the date and time you scaled. Look at it closely. It is written half azzed backwards, but it is there. I drove for almost 3 years before someone pointed it out to me one time. Once you know what to look for it is easy to spot.

I do not remember if Interstate and/or Flying J scales time stamp their scale tickets or not, but I promise you CAT does.

It does not matter how many shippers or recievers do it. If it is there from even one you should worry about it.

The bottom copy is not really unreadable. If you take one of those "trick" reading lenses like you see on some cereal boxes for kids it can still be read.

I asked my log lady about that and she said the only thing that needs to match up is fuel stops. And only within 30 minutes. That's a bit restrictive, but at least my tolls and such don't have to match up, otherwise I'd be screwed.

Oh yeah, BTW. New regs require carriers to keep and maintain these type of reciepts/reports for a specific amount of time now. Those went into effect about a year ago I think.