Quote:
Originally Posted by Ckrobin
I would certainly like an update on this thread. I am looking to buy my first truck at the end of the year or by this time next year at latest.
How has it worked out with Trucknpro and exporting to Quickbooks?
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I don't use Quickbooks and have not heard anything from Trucknpro as to whether they are able to export files to Quickbooks. I know that was something on their list but don't know if it is now available. You might give them a call or send them an email. I think you can go to their website and ask. I believe their phone number is also on the website. They are good about getting back with those with questions. I would like to know, as well. There are a number of ways to keep your books. I find the Trucknpro programs works best for me. I like the way the program is set up. I have used paper, spreadsheet and other software. I have also used general bookkeeping or accounting software. This is already set up for trucking. One thing I like is that I can print out a report on each load or for any period of time and see how well I am doing at any given time. If you are in business, it is critical to know where you stand at any given time. Just because you have a lot of cash flow doesn't necessarily mean that you are making a profit. Whether you decide to purchase the Trucknpro trucking software, another type of software or spreadsheet, it is important to stay on top of your receivables. I like to break out some of my maintenance costs, such as tires. I can do that with this program. If you lease to a carrier, you may not need some of the program features, such as the IFTA reports. Your carrier usually does that for you. But, if you run your own authority, it helps to keep things organized. If I have kept up my books, I can go to the reports, print out an IFTA report and then go to the state website and transfer my miles and gallons from the report and I am done. When I used a spreadsheet, it took longer to do my IFTA.
If you have been driving for a while, you have probably had to fill out a blank bill of lading. I keep a stack of them in my truck. With the newer versions of their software, you can fill out a bill of lading on your computer and the print it off in your truck. I don't know if it is available with Quickbooks, but the last couple of Trucknpro programs will allow you to scan in your fuel receipts, bill of ladings, toll receipts, etc., It can help if you ever get audited and lose a receipt. All you need to do is print out a receipt. Had I done that myself, I could have saved several hundred dollars last year. I went through an audit and some of the fuel receipts were not in the envelopes. I had the invoice numbers, gallons, etc., but they would only accept a copy of the actual receipt. If I had scanned them into my program, all I would have needed to do is print out the receipt. More and more companies are going paperless. Personally, I prefer paper. But the program does allow you to go paperless, if you wish.