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Thread: Ensure that fuel tickets match logs

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    thebaldeagle655's Avatar
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    Default Ensure that fuel tickets match logs

    A local company was recently audited by DOT. One of the main areas they looked at were the time stamps on the fuel tickets. Seems drivers watches must have been a bit off, the time stamp on the fuel ticket was say 8:15 am, in El Paso. The Log book showed that they did indeed fill up in El Paso but that was at 3 PM.

    Result, $1100 fine. Log Falsification

    ONE driver, 19 violations!

    Wonder if he still works there?
    REMEMBER, guns don't kill! It's the jealous husband that comes home early!

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    Uturn2001 is offline Senior Board Member
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    It is not only fuel reciepts/reports you have to worry about, but freight bills, toll reciepts, repair reciepts, etc. Well lets just say anything with a date and/or time record on it.....and this includes your CAT scale tickets.



    If you do all of that correctly then all you have to worry about is log auditors who can not tell time and get easily confused about time zones. :roll: :roll:
    Finding the right trucking company is like finding the right person to marry. I really comes down to finding one whose BS you can put up with and who can put up wih yours.

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    LOAD IT is offline Senior Board Member
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    This shows that the company was not auditing their logs. Its like scaling a load. You can scale at the truckstop for $8.50, DOT will scale it for over $100 depending on how much overweight you are. My point is the carrier could have educated this driver and saved someone over $2000. I have survived a few DOT audits with no fines (knock on wood), but it didnt happen by magic. It happened by crossing all t's and dotting all i's. They dont expect for you to be perfect, but you better be close.

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    I realize that I have only been driving a bit over a year now, but I have fueled at Petros, Love's, T/A's, Pilots and most other major and some independant Truckstops and not ONE of those tickets has a time stamp on it! (DATES, yes!)

    I also scale out at CAT locations whenever possible.... and not ONE of THOSE tickets has a time stamp on it!

    MOST receivers never timestamp my BOL's. However, MANY shippers (who use computers) DO!

    Sometimes, I have to wonder if SOME of y'all who are giving out this information, are ACTUALLY driving trucks for a living! :shock: :roll:
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    Uturn2001 is offline Senior Board Member
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    I realize that I have only been driving a bit over a year now, but I have fueled at Petros, Love's, T/A's, Pilots and most other major and some independant Truckstops and not ONE of those tickets has a time stamp on it! (DATES, yes!)
    If you use Comdata or other fuel cards, the reports that your company gets have the date, time, location, etc on the report every time you use that card to make a purchase.

    I also scale out at CAT locations whenever possible.... and not ONE of THOSE tickets has a time stamp on it!
    In the lower left hand corner of the ticket there is what looks like a code (it is a black box on the copy). It is the date and time you scaled. Look at it closely. It is written half azzed backwards, but it is there. I drove for almost 3 years before someone pointed it out to me one time. Once you know what to look for it is easy to spot.

    I do not remember if Interstate and/or Flying J scales time stamp their scale tickets or not, but I promise you CAT does.

    MOST receivers never timestamp my BOL's. However, MANY shippers (who use computers) DO!
    It does not matter how many shippers or recievers do it. If it is there from even one you should worry about it.
    Finding the right trucking company is like finding the right person to marry. I really comes down to finding one whose BS you can put up with and who can put up wih yours.

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    Useless is offline Senior Board Member
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    Quote Originally Posted by golfhobo
    I realize that I have only been driving a bit over a year now, but I have fueled at Petros, Love's, T/A's, Pilots and most other major and some independent Truck stops and not ONE of those tickets has a time stamp on it! (DATES, yes!)

    I also scale out at CAT locations whenever possible.... and not ONE of THOSE tickets has a time stamp on it!

    MOST receivers never time stamp my BOL's. However, MANY shippers (who use computers) DO!

    Sometimes, I have to wonder if SOME of y'all who are giving out this information, are ACTUALLY driving trucks for a living! :shock: :roll:
    Hi, Golf!!

    Good to hear from you!!

    I don't know if something has changed since I came off the road, or if perhaps your company had a different arrangement with the different truck-stop chains than the company that I drove for had.

    When I drove OTR a few years back, our fuel tickets were time stamped, and that information could also be traced via Com-Data cards. Now, we had an extremely limited fuel network; about the only places we could fuel were Pilots, (and not even all of them were in our network!!), some Luv's, and a few independent truck stops.

    All of my fuel tickets did have time/dates on them.

    If time was an issue, I would scale out at The Flyin' Hook, because their scale tickets did not have a time stamped on them.

    Hope all's going well for you, have a terrific 2007!!

    Peace,
    Useless

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    Quote Originally Posted by Uturn2001
    I realize that I have only been driving a bit over a year now, but I have fueled at Petros, Love's, T/A's, Pilots and most other major and some independant Truckstops and not ONE of those tickets has a time stamp on it! (DATES, yes!)
    If you use Comdata or other fuel cards, the reports that your company gets have the date, time, location, etc on the report every time you use that card to make a purchase.

    I can't argue that the reports they get, IF they get them, from these companies might have such info. However, it is NOT on the fuel receipts that I get and turn into them... and such is what they TELL me is subject to any audit. I don't believe they GET, KEEP, or are required to PRODUCE any such "reports."

    I also scale out at CAT locations whenever possible.... and not ONE of THOSE tickets has a time stamp on it!
    In the lower left hand corner of the ticket there is what looks like a code (it is a black box on the copy). It is the date and time you scaled. Look at it closely. It is written half azzed backwards, but it is there. I drove for almost 3 years before someone pointed it out to me one time. Once you know what to look for it is easy to spot.

    Yes, I see that box now. However, I doubt seriously if MY company chooses to retain the top copy. The second copy is unreadable. I wonder why that is?? I will check with them tomorrow to see if I can "discard" the top copy. :wink: [and THANKS!]

    I do not remember if Interstate and/or Flying J scales time stamp their scale tickets or not, but I promise you CAT does.

    MOST receivers never timestamp my BOL's. However, MANY shippers (who use computers) DO!
    It does not matter how many shippers or recievers do it. If it is there from even one you should worry about it.

    Oh yes.... I agree! I HATE it when they do it! But, IF they DO, I ALWAYS color my logbook "around" those times! I even "blow" a few extra minutes on line 4 occaisionally, JUST to look legal! But, in over a year.... I have had exactly ONE trip that was time stamped at BOTH ends!
    Remember... friends are few and far between.

    TRUCKIN' AIN'T FOR WUSSES!!!

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    Uturn2001 is offline Senior Board Member
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    The bottom copy is not really unreadable. If you take one of those "trick" reading lenses like you see on some cereal boxes for kids it can still be read.
    Finding the right trucking company is like finding the right person to marry. I really comes down to finding one whose BS you can put up with and who can put up wih yours.

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    nrvsreck is offline Senior Board Member
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    I asked my log lady about that and she said the only thing that needs to match up is fuel stops. And only within 30 minutes. That's a bit restrictive, but at least my tolls and such don't have to match up, otherwise I'd be screwed.

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    Uturn2001 is offline Senior Board Member
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    Oh yeah, BTW. New regs require carriers to keep and maintain these type of reciepts/reports for a specific amount of time now. Those went into effect about a year ago I think.
    Finding the right trucking company is like finding the right person to marry. I really comes down to finding one whose BS you can put up with and who can put up wih yours.

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    Quote Originally Posted by nrvsreck
    I asked my log lady about that and she said the only thing that needs to match up is fuel stops. And only within 30 minutes. That's a bit restrictive, but at least my tolls and such don't have to match up, otherwise I'd be screwed.
    All MY toll receipts (when I have them) are timestamped, and I make those match up as well! My fuel receipts (I don't know about "reports") have NO time on them, so I don't worry about them. If I "roll across" a scale, I don't worry. But, if I have to go inside, and I see him enter anything into his computer.... I make it match!

    Perhaps, we should point out the difference between a roadside "inspection" of documentation, and a company "audit." My company assures me that THEY know how to avoid a confrontation on an "audit." The inspector who punches data from my logbook and receipts into his computer, ONLY gets a "timeline" to see if I've logged things in the proper timeframe to avoid a speeding ticket.

    Besides.... unless you are saying you made this trip YESTERDAY, it is EASY to make you logbook conform to times and places.... the trick is to not get there TOO early, or AFTER your 14 hours. :wink:
    Remember... friends are few and far between.

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    The larger truckstops don't have a time on the reciept for this reason. If I have to get fuel somewhere with a time on the reciept, I "modify" it.

    8)
    Mud, sweat, and gears

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    thebaldeagle655's Avatar
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    Quote Originally Posted by BanditsCousin
    The larger truckstops don't have a time on the reciept for this reason. If I have to get fuel somewhere with a time on the reciept, I "modify" it.

    8)
    we have to put our driver number, truck number and trip number on every ticket. I use a rubber stamp with eveything but the trip number on it, you would be surprised how often it accidently gets smudged right on a time stamp
    REMEMBER, guns don't kill! It's the jealous husband that comes home early!

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    Uturn2001 is offline Senior Board Member
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    Big difference between a "raodside" check and a company audit.

    It is easy to get by on a roadside log check. What can come back and really bite you and your company in the wallet is the audits. Depending on how much digging the inspectors want to do they can pull everything from fuel reports to payroll records.
    Finding the right trucking company is like finding the right person to marry. I really comes down to finding one whose BS you can put up with and who can put up wih yours.

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    Why should timestamps be an issue? If you're logging it as you're doing it like you're supposed to, then what's the problem? Unless you AREN'T logging it as you're doing it (i.e. "cooking" or "fudging" the book so you can run more miles) in which case you're breaking the law.

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    Useless is offline Senior Board Member
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    My fuel tickets DID have a time stamped on them.

    Usually, I was able to fuel up right before I shut down; that way, I could "re-think my logbook perspectives" by starting from fuel time & PTI, then working it backwards.

    It always worked well for me.
    8)

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    Quote Originally Posted by ColdFrostyMug
    Why should timestamps be an issue? If you're logging it as you're doing it like you're supposed to, then what's the problem? Unless you AREN'T logging it as you're doing it (i.e. "cooking" or "fudging" the book so you can run more miles) in which case you're breaking the law.
    There's really NO WAY for ME to run more miles. My truck outruns the speed limit, [along with the "flow" of traffic that is doing the SAME!] and therefore the number of miles I can run in my "allotted" 11 hours of driving.

    Look at it THIS way: DOT doesn't want me to be driving after 14 hours on duty. Let's say, within that 14 hour window, I can drive the maximum miles allowable, by speed limits, attainable within the 11 hours allowed to be driving. But, traffic slows me down, or I stop for a break or three. Or I sit (and nap) at a shipper for 3 hours waiting on someone to pick my lettuce! Point is... sometimes I get there too early. Other times, I might be OVER 11 hours driving, but UNDER 14 hours on duty. I've HAD several breaks. I'm NOT breaking the "spirit" of the law. Or I scaled at the wrong time, or passed thru a tollbooth too early....

    I've slept for AT LEAST 10 hours before starting my day. Sometimes, I have to leave one place early in the morning to be "in position" for a load later in the day. I get LOTS of time off while waiting, but not a full 8 hour "sleeper berth" break. Then, I get the dispatch to go get my load. I waste 4 hours waiting to get loaded. Then, my BOL and/or scale ticket says I was there at a certain time. But, I need to lay down some miles.

    If you're at home, and get up at 8 a.m., and only get 4 hours of work in for the day, do you want someone telling you that you have to "go to bed" at 10 p.m. that night??? Are you still a CHILD??? I haven't had a 10 p.m curfew since I was 8 years old!

    If you want MY "take" on it.... here it is: We should be allowed to drive 11 hours PER 24 hour day, period! As a "team driver" I can NOW maximize my hours to drive nearly 14 hours a day! Just give me 11 (or 12) hours of driving time in 24 hours, and let ME decide when to take a nap, and for how long, and where! Just let me GET my 11 hours worth of miles!

    By forcing me to try to GET my 11 hours driving, within a 14 hour window, after wasting 6 hours at shippers doing NOTHING, you make me drive FASTER, LONGER without breaks, and "POSSIBLY" beyond my 14 hour window and "fudge" my logs!

    I totally comprehend the DESIRED regulation for an 8 hour continuous sleep every 24 hours.... and THAT is what the regs are aimed at. I am NOT in favor of the "old" 5 and 5 system! But, I RESENT being "timed" at every fuel stop or scale or weigh station along the way towards getting my 600-700 miles per day! Some days, I might not GET that many! FINE! "I" know when I'm sleepy and need to "restart."

    I'm all FOR keeping truckers from running 18 hours a day with no sleep! But, there has GOT to be a better way of doing it!

    And.... if you read the final ruling on the fmcsa website, you'll see that I am NOT the only one who feels this way!

    Hobo
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    TRUCKIN' AIN'T FOR WUSSES!!!

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    yoopr is offline Board Icon
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    Default Re: Ensure that fuel tickets match logs

    Quote Originally Posted by thebaldeagle655
    A local company was recently audited by DOT. One of the main areas they looked at were the time stamps on the fuel tickets. Seems drivers watches must have been a bit off, the time stamp on the fuel ticket was say 8:15 am, in El Paso. The Log book showed that they did indeed fill up in El Paso but that was at 3 PM.

    Result, $1100 fine. Log Falsification

    ONE driver, 19 violations!

    Wonder if he still works there?
    One other thing-Even though your fuel ticket may not have a Time Stamp on it it can be decoded which will show when you fueled.

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    Default Re: Ensure that fuel tickets match logs

    Quote Originally Posted by yoopr
    Quote Originally Posted by thebaldeagle655
    A local company was recently audited by DOT. One of the main areas they looked at were the time stamps on the fuel tickets. Seems drivers watches must have been a bit off, the time stamp on the fuel ticket was say 8:15 am, in El Paso. The Log book showed that they did indeed fill up in El Paso but that was at 3 PM.

    Result, $1100 fine. Log Falsification

    ONE driver, 19 violations!

    Wonder if he still works there?
    One other thing-Even though your fuel ticket may not have a Time Stamp on it it can be decoded which will show when you fueled.

    With a "decoder ring?" :roll:

    Maybe, we haven't heard the whole story here, but an $1100 fine to a trucking company is PEANUTS compared to the thousands or millions they can earn throughout the year by having their drivers "push envelopes."

    I don't know MUCH about "audits." But, if this audit resulted in ONLY $1100 fine to the company, then it is nothing more than a "cost of doing business."

    If the major "carrirers" were constantly being audited and forced to comply with regs, there would be about 1/3rd of the freight being moved in this country every year.
    Remember... friends are few and far between.

    TRUCKIN' AIN'T FOR WUSSES!!!

    "I am willing to admit that I was wrong." The Rev.

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    stanger92 is offline Rookie
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    this recently happened at my company. several violations were found. One driver was similair to this, they found log violations that warranted something like a $1500 fine. This retard even logged 1000 miles in 11 hours one day. our trucks are governed at 65-70 hahaha

    anyway, dot audited them. For the very reason I'm sure, my company did not have time stamped fuel receipts and records. The auditor instructed the owner to call fleet one and request time stamped sheets to be faxed over immediately, which he went through. Turns out to everyone's surprise that even if you don't have them time stamped (comdata and fleet one at least) has it on record. so all that has to be done is have a request for them and out they go. and the auditor will ask for them.

    i try to make my fuel stops and even my tolls match. I'd be screwed if they went by pre-pass box or something though. Those wouldn't even be close most of the time.

    btw, the auditor didn't ask for toll receipts only fuel. however, i'm sure that he could have asked for tolls. but i'm not sure if the company has to keep them. if they don't, i'm sure they got trashed :lol:

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